The_Service_Logbook
🔩 The Service Logbook
Section titled “🔩 The Service Logbook”Overview
Section titled “Overview”The Service Logbook is the financial and historical record of everything you’ve ever done to your van — every oil change, every unexpected repair, every upgrade you treated yourself to. It’s what you show a buyer to prove the van has been looked after, what your accountant needs if it’s a business vehicle, and what you stare at slightly too long when you realise how much the gearbox rebuild actually cost.
Entries are organised in a vertical timeline, grouped by month, with a sticky month header and running cost totals for three categories: Routine Maintenance, Repairs, and Upgrades. The animated mechanical odometer at the top rolls up to your current mileage every time you open the logbook.
Opening the Service Logbook
Section titled “Opening the Service Logbook”Tap Service History on the Van tab tools grid (the orange wrench card). The Logbook opens with the odometer spinning up. The van’s name and a “SERVICE LOG” badge appear below the odometer to confirm which vehicle you’re viewing.
The Dashboard Header
Section titled “The Dashboard Header”Three summary tiles sit below the odometer:
Routine (green) — Total spent on scheduled maintenance
Repairs (orange) — Total spent on unscheduled repair work
Upgrades (blue) — Total spent on modifications and improvements
These totals reflect the currently active filter — switch to “This Year” and the totals update immediately.
Adding a Service Entry
Section titled “Adding a Service Entry”Tap the floating + button to open a new entry. The standard ledger entry form opens pre-loaded with today’s date, your current odometer reading, and a suitable default category based on your active type filter.
Key Fields
Section titled “Key Fields”Date — When the work was done.
Vendor — Where or who did the work. This could be a garage name (“Smiths Autos”), a parts supplier (“Halfords”), or just “DIY” for work you did yourself. This is what appears as the headline title in the timeline row.
Memo — A description of what was done. Be specific: “Full service including belts and coolant flush” is more useful than “Service” when you look back at it in three years.
Odometer — The mileage when the work was done. This is used to draw the “driven X km since last entry” chip between entries, giving the timeline a sense of the van’s journey between services.
Amount — The cost. Enter 0 if you’re logging DIY work and don’t want to track a cost — the entry still records the work and odometer reading.
Category — Determines which summary total (Routine/Repairs/Upgrades) the entry counts toward.
Receipt — Tap to scan a receipt using the camera. The receipt is saved as a PDF in the Glovebox and linked to this entry.
Account — The account this expense came from (if you’re tracking finances in the Money tab).
Entry Types and Categories
Section titled “Entry Types and Categories”The category you choose determines the timeline dot colour and which summary tile the cost contributes to.
Maintenance (green dot) — Scheduled, routine work: oil and filter, air filter, brake fluid flush, tyre rotation, coolant top-up, annual service. Things you do on a schedule whether they feel necessary or not.
Repairs (orange dot) — Unscheduled work to fix something that broke: puncture repair, alternator replacement, snapped belt, leaking hose.
Upgrades (blue dot) — Improvements beyond the factory spec: solar panels, leisure battery, roof rack, new mattress, custom storage build.
The Timeline
Section titled “The Timeline”Below the dashboard header, entries appear in a chronological timeline:
- Each entry card shows the date, vendor, memo (up to 2 lines), odometer reading, and cost
- Between entries, a chip shows how many km were driven since the previous entry — giving you an at-a-glance sense of driving intensity between services
- Month sections have sticky headers showing the month name and the total spent that month
Tap any entry card to open it for editing.
Filtering and Sorting
Section titled “Filtering and Sorting”The filter bar below the summary tiles has three menus:
Type — All / Maintenance / Repairs / Upgrades. Useful to quickly see just what repairs have cost this year, or only upgrades for a build cost total.
Date — All time / This Year / Last Year / Custom. Totals update alongside the timeline.
Sort — Newest / Oldest / Highest Cost / Lowest Cost.
Search
Section titled “Search”Tap the magnifying glass in the toolbar to open a search bar. Type to filter entries by vendor name or memo text. Useful for finding all entries related to a specific part, system, or workshop.
The Maintenance Schedule Link
Section titled “The Maintenance Schedule Link”Tap the wrench icon in the toolbar to open the Maintenance Schedule as a sheet without leaving the Logbook. After logging a service entry, this lets you immediately update the task’s “last performed” date and odometer in one flow.
Exporting a Report
Section titled “Exporting a Report”Tap the share icon (square with arrow) in the toolbar to generate a service history PDF report for the current filter. The report includes all visible entries with dates, vendors, descriptions, odometer readings, and costs. It opens the iOS share sheet for email, AirDrop, Files save, or printing — suitable for a prospective buyer or accountant.